Fill in Your Da 638 Template

• Ensure that you fill out the DA Form 638 completely. Missing information can delay processing.

• Provide accurate personal details in Part I, including the soldier’s name, rank, and organization.

• Clearly state the reason for the award in section 12. This helps in evaluating the nomination.

• Use specific bullet points to highlight achievements in Part III. Concrete examples of meritorious acts are essential.

• Indicate if the award is an interim award or posthumous in section 12a and 12c. This information is crucial for processing.

• Involve the appropriate authorities for recommendations and approvals in Part IV. Their signatures are necessary for validation.

• Keep a copy of the completed form for your records. This can be useful for future reference.

• Be aware of the Privacy Act statement. Personal information may be disclosed to public and private organizations.

When filling out the DA 638 form, consider these guidelines:

• Provide accurate and complete information in all sections.
• Use clear and concise language when describing achievements.
• Double-check the spelling of names and titles.
• Submit the form in a timely manner to avoid delays.

Avoid these common mistakes:

• Do not leave any required fields blank.
• Avoid vague descriptions of achievements.
• Do not use abbreviations or acronyms without explanation.
• Never submit the form without a signature from the recommender.

1. Incomplete Personal Information: Failing to provide complete names, ranks, and social security numbers can lead to processing delays.

2. Incorrect Dates: Entering the wrong dates for the period of award can cause confusion and may result in disapproval.

3. Missing Justification: Not including specific examples of achievements or acts of merit makes it difficult for reviewers to assess the nomination.

4. Improper Signature: The absence of required signatures from both the recommender and the approving authority can invalidate the submission.

5. Failure to Indicate Award Type: Not specifying the recommended award can lead to misunderstandings about the intent of the nomination.

6. Ignoring Privacy Act Statement: Not understanding the implications of the Privacy Act may lead to unauthorized disclosures of personal information.

7. Omitting Previous Awards: Neglecting to list prior awards may affect the perceived merit of the current nomination.

8. Incorrect Organization Information: Providing inaccurate details about the organization can hinder the processing of the award.

9. Neglecting to Use the Latest Version: Submitting an outdated form can result in rejection, as the most current version is required.

10. Not Following Submission Guidelines: Failing to adhere to specific submission procedures may delay or prevent approval.

The DA Form 1256, known as the "Recommendation for Award," serves a similar purpose to the DA Form 638. It is utilized to recommend individuals for various military awards and decorations. Like the DA Form 638, it collects personal data about the nominee, including their name, rank, and organization. Both forms require justification for the award, although the DA Form 1256 is typically used for more specific awards, such as the Army Achievement Medal. This distinction helps streamline the recommendation process for different types of military honors.

The DA Form 4187, or "Personnel Action," is another document that shares similarities with the DA Form 638. This form is often used to initiate changes in a soldier's status, such as awards and decorations. While the DA Form 638 focuses specifically on recommendations for awards, the DA Form 4187 can encompass a broader range of personnel actions, including promotions and transfers. Both forms require detailed information and signatures from various authorities, ensuring that the recommended actions are properly vetted.

The DA Form 2406, referred to as the "Counseling Checklist," also bears resemblance to the DA Form 638 in that it documents an individual's achievements and performance. This form is often used in conjunction with performance evaluations and can help support recommendations for awards. While the DA Form 638 is specifically aimed at awards, the DA Form 2406 can serve as a supporting document that highlights an individual's qualifications for such honors.

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The DA Form 4856, known as the "Developmental Counseling Form," is yet another document that aligns with the DA Form 638 in terms of documenting a soldier's accomplishments. This form is used for counseling sessions and can include discussions about performance, goals, and achievements. While the DA Form 638 focuses on formal recommendations for awards, the DA Form 4856 can provide a narrative context that may enhance the justification for an award.

The DA Form 7000, or "Request for Transfer of Funds," is similar in that it requires detailed information and justifications, although it pertains to financial matters. Both forms necessitate the involvement of multiple parties for approval. While the DA Form 638 is concerned with recognizing achievements, the DA Form 7000 deals with the allocation of resources. This comparison highlights the structured processes inherent in military documentation.

The DA Form 2-1, known as the "Personnel Qualification Record," is also relevant. This form provides a comprehensive overview of a soldier's qualifications, training, and awards. While the DA Form 638 is specifically for recommending awards, the DA Form 2-1 can serve as a historical record that includes awarded decorations. This makes it a useful reference for those filling out the DA Form 638, as it consolidates a soldier's achievements in one document.

The DA Form 1059, or "Academic Evaluation Report," shares similarities with the DA Form 638 in terms of documenting performance and accomplishments. This form is used to evaluate soldiers who have completed training courses and may be used to support award recommendations. Both forms require detailed descriptions of achievements and are signed by appropriate authorities, ensuring that the soldier's contributions are formally recognized.

The DA Form 638-1, which was replaced by the DA Form 638, is an earlier version that served the same purpose of recommending awards. While it has been phased out, it laid the groundwork for the current form. The structure and requirements of the DA Form 638 have evolved from its predecessor, reflecting improvements in the documentation process for military awards.

Lastly, the DA Form 15-6, known as the "Investigating Officer's Report," is similar in that it may be utilized to gather information about incidents that could lead to awards for valor or heroism. This form captures the findings of investigations and can be crucial in substantiating award recommendations. While the DA Form 638 is focused on the recommendation itself, the DA Form 15-6 may provide the necessary context and evidence to support such recommendations.