Fill in Your Da Template

When filling out and using the DA Form 2062, it is essential to keep the following key takeaways in mind:

• Understand the Purpose: The DA Form 2062 serves as a hand receipt for items issued to individuals or units, ensuring accountability for government property.
• Complete All Required Fields: Ensure that all sections of the form are filled out accurately, including the hand receipt number, stock number, item description, and quantity.
• Use Appropriate Codes: When applicable, enter the correct condition codes and Accounting Requirements Code (ARC) to comply with accounting standards.
• Check for Obsolete Editions: The form has undergone revisions. Ensure that you are using the most current version, as earlier editions may be obsolete.
• Maintain Copies: Keep a copy of the completed form for your records and provide a copy to the receiving party for their documentation.
• Follow Guidelines: Refer to DA PAM 710-2-1 for detailed instructions on the use and management of the DA Form 2062.

When filling out the DA Form, it is essential to follow certain guidelines to ensure accuracy and compliance. Here are nine things to do and avoid:

• Do enter the correct Hand Receipt Annex number in the designated field.
• Do accurately describe the end item in the item description section.
• Do provide the appropriate publication number and date.
• Do ensure that the quantity listed matches the physical count of items.
• Do use the correct Accounting Requirements Code (ARC) when applicable.
• Don't leave any fields blank; all required information must be filled out.
• Don't use outdated editions of the form; always use the latest version.
• Don't forget to check for any condition codes if applicable to quarters furniture.
• Don't submit the form without a thorough review for errors or omissions.

1. Failing to enter the correct hand receipt number can lead to confusion. Ensure that the number matches the records to maintain accountability.

2. Omitting the quantity of items can result in discrepancies. Always double-check the number of items you are accounting for to avoid shortages or overages.

3. Not specifying the item description clearly can create misunderstandings. Use precise language to describe each item, as this aids in proper identification and tracking.

4. Neglecting to include the publication date may complicate future audits. It is essential to provide this information to ensure compliance with regulations.

5. Using incorrect condition codes when filling out the form can lead to misclassification of items. Make sure to reference the appropriate codes based on the item’s status.

6. Failing to sign or date the form can result in it being considered incomplete. Always ensure that you have included your signature and the date of completion.

7. Not keeping a copy of the completed DA Form 2062 can hinder future reference. Retain a copy for your records to ensure you have documentation of the items accounted for.

The DA Form 2062, commonly known as the Hand Receipt, shares similarities with the Standard Form 30 (SF-30), which is used for contract modifications. Both documents serve as official records that track the transfer or modification of property or services. The SF-30 details changes to contracts, including adjustments to terms, conditions, and pricing, while the DA Form 2062 tracks the accountability of government property. Each form requires specific information to ensure proper documentation and accountability, highlighting the importance of accurate record-keeping in federal operations.

Another document that parallels the DA Form 2062 is the DD Form 250, known as the Material Inspection and Receiving Report. This form is essential for documenting the receipt of goods and services in government contracts. Like the DA Form 2062, the DD Form 250 ensures that the items received meet the specifications outlined in the contract. Both forms require detailed descriptions of the items, quantities, and any discrepancies, reinforcing the need for thorough inspections and accountability in the procurement process.

For those seeking to document the sale of a trailer, it is crucial to utilize the appropriate legal forms, such as the Georgia Trailer Bill of Sale. This important document not only facilitates the transfer of ownership but also helps in avoiding potential legal issues. To ensure that all necessary information is accurately captured, it is advisable to reference resources like Georgia PDF, which can provide valuable guidance on how to properly complete this form and streamline the selling process.

The DA Form 3161, Request for Issue or Turn-In, is also similar to the DA Form 2062. This form is utilized to request the issuance or return of property within the Army. Both documents facilitate the transfer of items and require detailed descriptions, quantities, and authorization signatures. The DA Form 3161 can initiate the process of accountability, while the DA Form 2062 serves as a record of the items issued, ensuring a clear chain of custody for government property.

In addition, the DA Form 3749, Equipment Receipt, is akin to the DA Form 2062. This form is used to acknowledge the receipt of specific equipment and is critical for maintaining accountability. Both documents require the identification of the items received, including stock numbers and descriptions. The DA Form 3749 specifically focuses on equipment, while the DA Form 2062 encompasses a broader range of property, yet both emphasize the importance of tracking and managing government assets.

Lastly, the SF 1449, Solicitation/Contract/Order for Commercial Items, bears resemblance to the DA Form 2062 in that it serves as a formal agreement documenting the procurement of goods and services. While the SF 1449 is primarily focused on the contractual aspect of purchasing, it includes item descriptions and quantities similar to those found in the DA Form 2062. Both forms are integral to ensuring that transactions are recorded accurately and that all parties are held accountable for the items involved.

1. What is the DA Form 2062?

   The DA Form 2062, also known as the Hand Receipt, is a document used by the U.S. Army to record the transfer of property. It serves as a formal acknowledgment of the receipt of government property by individuals or units. This form is essential for maintaining accountability and ensuring that all items are properly tracked.

2. Who uses the DA Form 2062?

   The DA Form 2062 is primarily used by military personnel, including soldiers and supply sergeants. It is utilized whenever property is issued, transferred, or returned within the Army. Anyone responsible for managing government property must be familiar with this form.

3. What information is required on the DA Form 2062?

   Several key pieces of information must be included on the form:

   • Hand Receipt/Annex Number
   • Stock Number of the item
   • Description of the item
   • Quantity of the item
   • Condition codes, if applicable
   • Accounting Requirements Code (ARC), when used as a receipt for components

4. What is the purpose of the Hand Receipt Annex number?

   The Hand Receipt Annex number is used to identify specific transactions or transfers of property. It allows for better tracking and organization of property records, ensuring that all items can be accounted for accurately.

5. How is the DA Form 2062 different from other property forms?

   The DA Form 2062 specifically focuses on the transfer of property and serves as a receipt. Other property forms may be used for different purposes, such as inventory or maintenance records. The DA Form 2062 is unique in that it establishes accountability between the issuing authority and the recipient.

6. When should the DA Form 2062 be completed?

   This form should be completed whenever property is issued, transferred, or returned. It is crucial to fill it out accurately and promptly to maintain proper records and accountability. Failure to do so can lead to issues with property management and accountability.

7. What happens if a DA Form 2062 is lost or damaged?

   If a DA Form 2062 is lost or damaged, it is essential to report the incident to the appropriate authority immediately. A new form may need to be completed to replace the lost document. Maintaining accurate records is critical for accountability, so prompt action is necessary.

8. Can the DA Form 2062 be used for personal property?

   No, the DA Form 2062 is intended solely for government property. It is not applicable for personal property transactions. Soldiers should use other methods to document personal property ownership.

9. What are the consequences of not using the DA Form 2062 correctly?

   Improper use of the DA Form 2062 can lead to significant consequences, including loss of accountability for property, potential disciplinary action, and financial liability for missing items. Accurate documentation is vital for maintaining trust and responsibility within the military.

10. Where can I find the DA Form 2062?

    The DA Form 2062 can be obtained from various sources, including military supply offices, online Army resources, or through official Army publications. It is important to ensure that you are using the most current version of the form to comply with regulations.